A photo taken by student JonAnthony Dangler shows a canal lined with residential buildings in Spain.

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Study Abroad can be one of the most rewarding experiences in your college career — but before you take off, it's important to have the appropriate documentation, academic considerations, and other paperwork in order.

Taking care of these steps in advance of your trip will facilitate a seamless travel experience and make sure your degree progress remains on-track. 

Five students pose alongside a guard on horseback in London.
Students in York College's British Theater: History & Performance class visited London in 2019.

Steps to Study Abroad

Ready to travel as you earn your degree? Follow these steps to ensure a smooth Study Abroad process.
  • 1. Determine Your Goals

    Determine Goals and Feasibility

    • Establish personal and academic goals for study abroad.
    • Determine how study abroad will fit in your program of study and run CAPP degree evaluation.
    • Meet with your academic advisor to discuss your academic plan.
    • Decide on the length of your study abroad (short-term, summer, semester, or year).
  • 2. Research Programs

    Research Programs

    Research available programs to determine which Study Abroad opportunities work best for you. Explore short-term and semester-long options, academic experiences specific to certain majors, and locations around the globe! 
    • Select country in which you wish to study abroad
    • Research and choose program that best meets your criteria
    • Consider cost and expenses 
    • Meet with Study Abroad Center
  • 3. Learn Study Abroad Policies

    Learn Study Abroad Policies

    The following policies are in accordance with the Education Abroad Standards of Good Practice and address the standard of conduct which those representing York College abroad should meet.

    Residency Requirement

    All study abroad programs approved by the College fall within the Residency Requirement necessary for a student’s degree requirement and will be accepted as part of the final 30 credit hours of a student’s coursework.

    Minimum GPA Policy

    York College requires that all students studying abroad have at least a 2.5 GPA AND meet the minimum GPA required by the specific study abroad program. There may be an appeal to the Provost on this policy.

    Judicial Standing/Sanction Policy 

    Participation in a study abroad program includes demonstrating an ability to abide by York College’s standards, values, and expectations as outlined in the Student Code of Conduct. The Study Abroad Center requests conduct history information from Residence Life/Student Conduct Office prior to approving a study abroad application. Students with the following sanctions are not cleared for study abroad programs:

    • Students who are on disciplinary probation or suspension, subsequently students who are placed on probation or suspension before program or course departure will have their clearance revoked.
    • Students with outstanding or overdue sanctions.

    Based on the nature of an individual study abroad program, the cultural and legal expectations of the program country, the program size and staffing level, the Study Abroad Center may deny a study abroad application based on additional information provided by Residence Life/Student Conduct Office. This information includes Student Code of Conduct violations related to assault, sexual misconduct, drugs, alcohol, and other misconduct of a highly disruptive nature.

    Study Abroad Health Insurance Policy

    Students, faculty, and guests traveling abroad on a short-term study abroad program run by York College are covered by the college’s travel health insurance policy.  Policy information is provided by the Study Abroad Center.  Students who are studying abroad as part of an exchange or affiliation agreement with York College must obtain health insurance for the duration of their study abroad. This may be a health insurance offered or recommended by the York Affiliated Institution.  

    Travel Warning Policy

    York College considers the current travel warning levels from the Department of State and the Center for Disease Control (CDC) to determine if travel to a country is permitted. If a country has a Level 3 warning (or lower) from the Department of State Travel Warnings or the CDC’s Travel Health Warnings, then travel is permitted. If a faculty, staff, or student group has planned for travel abroad and a Travel Warning is issued prior to departure, that travel must be canceled, even if deposits have been paid. If an individual or group has departed prior to a Travel Warning, the individual or group must return to the United States as soon as possible. Programs that involve travel to multiple countries may continue after removing from the itinerary the country that is subject to the Travel Warning. The U.S. State Department website details Travel Warnings, while the Center for Disease Control website details Travel Health Notices. Organizers may make an appeal to the Provost in regard to this policy.

    COVID-19 Vaccination Policy

    In addition, YCP currently has a COVID-19 vaccination policy: Students and faculty traveling with College Study Abroad programs are required to be up-to-date on COVID vaccinations and boosters according to CDC guidelines and must submit proof to the Health Center at least two weeks prior to departure by emailing photos of their vaccination card to healthcenter@ycp.edu.

  • 4. Apply


    All students who plan to study abroad must apply through the York College Study Abroad Center, in addition to completing any program-specific applications. The application process will vary, depending on program type. 

    Faculty-Led Short-Term Study Abroad Program Application Process

    1. Contact the faculty trip leader and attend an info session.
    2. Complete the YCP Faculty-Led Study Abroad Trip Application.
    3. Meet program deposit and registration deadlines.
    4. Register for the related YCP course.

    Long-Term, Summer, and January Study Abroad Programs and Internships Application Process

    1. Complete the Semester, Summer, January Study Abroad and International Internship Application.
      • The application includes the following required documents*:
        • Brief personal statement (include interest in the program and how it fits into your personal, academic, and career plans)
        • Study Abroad Goals Form
        • Résumé (including co-curricular involvement)
        • Two letters of recommendation from York College faculty or staff

    2. Apply to chosen program, following the program guidelines.

    *These may be emailed to studyabroad@ycp.edu.

  • 5. Get Ready to Travel

    Get Ready to Travel

    For Faculty-Led Short-Term Program Travelers 

    • Obtain passport.
    • Make sure you are up-to-date on COVID vaccinations and boosters according to CDC guidelines and email photos of your vaccination card to healthcenter@ycp.edu at least two weeks before departure.
    • Obtain documentation for prescriptions.
    • Copy all important documents and bank/credit cards.
    • Review packing suggestions.
    • Complete pre-departure orientation with the Study Abroad Center.
    • Sign and submit York College's Authorization and Release Forms for Study Abroad.
    • Complete any other requirements for YCP class.
    • Register with the State Department STEP program.

    For Long-Term, Summer and Winter Program and Internship Travelers

    • Seek approval for academic credit.
      • Obtain approval for off-campus study, if requesting academic credit. (Final 30 Credit Residency Requirement will be waived in cases of study abroad.) 
      • Meet with advisor (with CAPP Degree Evaluation and Request for Off-Campus Study Approval Form.)
      • Submit completed Off-Campus Study Approval Form to Study Abroad Center.
      • Meet with the Registrar's Office.
    • Complete final York College requirements.
    • Prepare for your Study Abroad program.
      • Obtain passport and visa.
      • Obtain international health insurance and documentation for prescriptions.
      • Make travel arrangements.
      • Complete pre-departure orientation with the Study Abroad Center.
      • Copy all important documents and bank/credit cards.
      • Research the country and culture.
      • Register with the State Department STEP program.
Contact Us
Study Abroad Center and Global Learning Lounge
Humanities, Room 209
Phone: 717.815.1619