Business Office

Business Office Resources

SPRING 2024 SEMESTER PAYMENT PLAN AVAILABILITY:

Spring 2024 semester eBills are slated to be available beginning on December 6.  Enrollment for the Spring 2024 4-month plan will be open from December 7 through December 31.  There is a $35.00 one-time enrollment fee that is included with your first payment at sign up.  Payments are due the 15^th of each month.   If interested, please sign up through your my.ycp web account, select e-bill and choose payment plans.  If you miss the December 31 deadline, a 3-month plan will be available for enrollment from January 1 through February 1.  See the below detailed instructions on how to sign up for a payment plan.

*Note:  Certain majors are not eligible for the payment plan.

STANDARD REFUND POLICY:

Beginning with the Spring 2023 semester, eRefunds will begin being deposited into student bank accounts beginning on the first day of day classes.  Student refund checks (for those not signed up for eRefunds) will be available to students beginning 5 business days after the first day of day classes.  Both eRefunds and refund checks are generated weekly throughout the semester after the initial issuance.  Instructions to sign up for eRefunds are below.

NOTE:  Eligible Veterans Benefits are billed after the drop/add period.  These funds are applied to the student account upon receipt.  If a refund is due, it will follow the standard refund policy in place at that time.

WE ARE NOW OFFERING eREFUNDS:

Sign up now to start receiving your student account overpayment by direct deposit.  

Signing up is quick and easy:

1. Log in to your MyYCP school account, select the eBill icon, select My Account, and sign up for direct deposit refunds.
2. Enter your designated bank account information.
3. You will receive an email once your refund has been processed, if you are eligible for one.

PAYING EBILLS ONLINE:

1.  Sign onto your my.ycp account

2.  Click on the eBill icon

3.  Select Make a Payment at the bottom of the screen which will pull up the amount due

4.  This is where you change the amount, if you would like; then click on Continue

5.  Select the payment type and click Continue

6.  Enter payment information and click Continue

7.  Enter a checkmark in the "I acknowledge.." box, then click on Continue

8. Review the payment information and amount; if everything looks correct, click on Pay

PAYMENT PLAN ENROLLMENT PROCESS:

1. Sign into my.ycp.edu with your username and password.

2. Select the eBill icon on the left.

3. Choose Payment Plans on the left-hand side of the screen.

4. Select View Payment Plan Options.

5. After selecting the payment plan option, scroll down to enter an amount that you want to budget for the payment plan. There is a payment plan calculator available if you wish to use it for help in determining your budget.

6. Scroll down, reviewing the individual payment amounts. Once you are satisfied that everything appears correct, select Enroll in Plan.

7. Review the Truth in Lending and the Terms and Conditions. If you agree, scroll to the bottom to accept. Select Continue.

8. Enter your date of birth and phone number. Select Continue.

9. Review the Payment Due at Time of Enrollment page. If you agree, select Continue.

10. Enter payment information. You will be asked if you want to be set up on auto payments and, if not, if you want to save the payment method information. Answer according to what you desire. If prompted, review and accept the Terms and Conditions. Select Continue.

11. Acknowledge the service charge. Select Continue.

12. Review the information shown on this screen to ensure accuracy. If correct, select Pay.

PAYING DEPOSITS ONLINE:

1.  Sign onto your my.ycp account

2.  Click on the YCP Web icon

3.  Click on the Pay Bill/Student Account tab

4.  Select Pay Deposits for Tuition and Housing

5.  Select the term

6.  Click Submit

7.  Choose Housing if you are a residential student

RETURNING students are no longer required to pay a tuition deposit. 

All new, transfer, and readmit students will pay the tuition (and housing, if applicable) deposit through their admissions process. Additionally, non-matriculated students must still pay a deposit through Admissions each semester.

8.  Click Submit

9.  Enter credit card information (Note:  There is no convenience fee when paying a deposit.)

10. Click Next

11. Review payment information; if correct, enter email address for receipt and click on Submit Payment

YCPWEB FOR PARENTS/PARENT PROXY:

Students can create a parent account for proxy access to important information that pertains to the student. Through the parent proxy account, parents can access information including warning grades, final grades, pay deposits, and view/pay eBills. Instructions can be found here.

2023-24 Information

• Parent Proxy Instructions
• Participating Flex Card Vendors — Note: Azteca Mexican Grill is now Rosita's Mexican Grill.

Business Office Forms

Completed forms may be submitted to the Business Office in person, or by mail, fax or email:

York College of Pennsylvania
Business Office
441 Country Club Rd
York, PA 17403
businessoffice@ycp.edu
Fax: 717.849.1620

Business Office Forms

• ‌‌Flex Transfer Request Form
• PLUS Loan Refund Release Form
• Graduate and Professional Programs Deferment Form

Calendar of important dates and deadlines

Overpayment of Account/Loan Refunds

York College will issue to students a refund of financial aid or other overpayment received that is in excess of charges posted only after those funds have been received.

Student Loans:
An eRefund (direct deposit) or refund check will be processed if a credit balance occurs as loan money is received. If a credit balance exists, the earliest date that an eRefund is available is the first day of the semester, while the earliest date that a refund check will be available is up to five business days after the first day of the semester. Unclaimed checks are held in the Business Office for a minimum of one week but may be held for up to two weeks at which time the checks are mailed to the permanent address on file. Photo identification is required to pick up a refund check in the Business Office.

Parent PLUS Loans:
Refunds will be processed after the drop/add period. The check will be issued in the name of the parent and mailed to the permanent address.

Parents may submit written authorization to release the credit to the student. The check will then be issued in the student's name. Parents can complete and return the 
PLUS Loan Refund Release Form or send an email to businessoffice@ycp.edu to provide authorization.

Overpayments & Miscellaneous Credits:

Refund checks will be issued for all credits over $5.00. Checks will be mailed to the permanent legal address on file in the Records Office if they are not picked up in the Business Office.

Tuition and Deposit Holds

Holds can be viewed online through YCPWeb by selecting Student Services, Student Records, and View Holds.  For information or assistance with holds, please contact the originating office directly.  The Business Office is the originator of the following financial related hold:

Tuition Hold
A tuition hold on your account is a result of an outstanding balance on your student account.  An outstanding balance can result from unpaid tuition, fees, room, and board or other miscellaneous charges (i.e. parking violation charges, health center charges, ID card replacement charges, etc.)  

A tuition hold will stop the release of grades and prevent registration for upcoming semesters. This hold may also prevent the release of transcripts.  It will also prevent scheduling changes prior to the start of the semester and during the drop/add period.

When an outstanding student account balance is paid in full, the tuition hold will be removed from your account.  Click for instructions on How to Pay Your eBill Online.  For online payments, a tuition hold will be removed the next business day or you can contact the Business Office to request the hold be removed immediately.  Payments can also be made in the Business Office via cash or check.

Deposit Hold

A deposit hold on your account is a reminder that a tuition deposit must be paid prior to registering for an upcoming semester.  This only applies to our new, transfer, and re-admit students. Returning students do not need to pay a tuition deposit in order to register.

1098-T Information

The 2022 IRS 1098-T Tax Forms are presently available online.  A paper copy will not be mailed. This form is used in preparation of the 2022 1040 Federal tax return for the student or, if a dependent, the party that can claim the educational tax credit.  Please be sure to review and verify the accuracy of the student social security number (SSN) and address. If there are any discrepancies, a change form must be completed and signed in our Records Office. They can be reached at records@ycp.edu.  

Parent's, you will need to have proxy access for your student's account in order to view the 1098-T.  If you are not already set up, please do so by following these instructions.  The set up is a twofold process, your student will complete Step 1 and you finish with Step 2.

To Access Your 2022 Form 1098-T:
1. Log into MyYCP (https://my.ycp.edu)
2. Click on the YCPWeb icon
3. Select the Pay Bill - Student Account tab
4. Click on the 1098T Tuition Payment Tax Form link
5. Enter Tax Year: 2022 and click Submit

Please be sure to visit our Frequently Asked Questions below. It may be helpful in answering  some common questions you may have.