Spring on the York College campus

Business Office

Where students and their parents can find everything they need to know about account services.

We can help whether you need to set up a meal plan, want information on tuition and fees, or need access to important forms — if it's related to your student account, you'll need the Business Office at York College.

Let us guide you through everything, from setting up eBilling to making sure you’ve got a meal plan that will work for you. Through the office, we can answer questions regarding your semester payment plan or help keep you on track with semester balance deadlines and flex transfer requests.

York College fountain in the fall
Flex cards, meal plans, tuition and more come through our office.

What you need to know

  • Business Office Resources

    Business Office Resources


    Enrollment will open on July 8, 2021 for our fall semester installment plan.  This optional plan will allow students to pay their semester balance in manageable monthly payments through Transact Campus.  Enrollment takes place directly from the student portal.  Select the e-Bill icon, choose Payment Plans, and follow the on-screen instructions (beginning on July 8).  The fall semester plan consists of four monthly payments due no later than the 15th of each month beginning in July and running through October.  PLEASE BE SURE TO ENROLL AND MAKE YOUR FIRST PAYMENT ON OR BEFORE JULY 15, 2021 to participate in the 4-month plan.  Transact Campus charges a $35.00 enrollment fee which will be part of the first payment.  

    A spring semester plan will also be available with payments beginning in December 2021.

    Please know that this payment plan runs on a semester-by-semester basis unlike the Higher Education Services payment plan which used an annual basis.  We will no longer be using Higher Education Services.

    More information will be emailed to students, as well as mailed to the permanent address on file. 


    Beginning Monday, February 1, 2021, fall semester 2021 and 2021-22 housing deposits will begin to be accepted for our returning students.  Please see the instructions listed below on how to pay a deposit.  All students are required to pay a $100 tuition deposit before registering for fall classes.  Current resident students and those interested in living on campus are required to pay a $100 housing deposit in addition to the tuition deposit.  



    Beginning Monday, February 1, 2021, summer tuition deposits will begin to be accepted for those students interested in attending summer classes.  Please see the instructions listed below on how to pay a deposit.



    The 2020 1098-T Tax Forms are presently available online. A copy will also be mailed. Please be sure to review and verify the accuracy of the student social security number (SSN) and address. If there are any discrepancies, a change form must be completed with our Records Office at records@ycp.edu.

    To Access Your 2020 Form 1098-T:
    1. Log into MyYCP (https://my.ycp.edu)
    2. Click on the YCPWeb icon
    3. Select the Pay Bill - Student Account tab
    4. Click on the 1098T Tuition Payment Tax Form link
    5. Enter Tax Year: 2020 and click Submit



    1.  Sign onto your my.ycp account

    2.  Click on the YCP Web icon

    3.  Click on the Pay Bill/Student Account tab

    4.  Select Pay Deposits for Tuition and Housing

    5.  Select the term

    6.  Click Submit

    7.  Choose Tuition if you are a commuter or if you live off campus OR choose Tuition and Housing if you are a resident student living on campus (Note:  If you are a resident student, you must pay BOTH the tuition and housing deposits at the same time.)

    8.  Click Submit

    9.  Enter credit card information (Note:  There is no convenience fee when paying a deposit.)

    10. Click Next

    11. Review payment information; if correct, enter email address for receipt and click on Submit Payment



    1.  Sign onto your my.ycp account

    2.  Click on the eBill icon

    3.  Select Make a Payment at the bottom of the screen which will pull up the amount due

    4.  This is where you change the amount, if you would like; then click on Continue

    5.  Select the payment type and click Continue

    6.  Enter payment information and click Continue

    7.  Enter a checkmark in the "I acknowledge.." box, then click on Continue

    8. Review the payment information and amount; if everything looks correct, click on Pay



    Students can create a parent account for proxy access to important information that pertains to the student. Through the parent proxy account, parents can access information including warning grades, final grades, pay deposits, and view/pay eBills. 

  • 2021-22 Information
  • Forms

    Business Office Forms

    Completed forms may be submitted to the Business Office in person, or by mail, fax or email:

    York College of Pennsylvania
    Business Office
    441 Country Club Rd
    York, PA 17403
    Fax: 717.849.1620

    Business Office Forms

  • Important Deadlines

    Calendar of important dates and deadlines



    Fall 2021 Semester Important Dates 

    February 1                 First day fall semester tuition deposits ($100) are being accepted.  2021-2022 housing deposits ($100) are also being accepted for any student who wants to move onto campus for the spring semester (please contact Residence Life). eBills/Statements will be posted.  
    July 7 by the end of the day  

    NOTE:  Your eBill/Statement will reflect your authorized financial aid; however, your Overview/Balance and your Activity Details WILL NOT reflect financial aid until August 13 (the financial aid disbursement date).



    July 8   Meal plan selection is available online through August 19 for those who want to change or add a meal plan.
    July 8  

    The optional payment plan through Transact Campus opens. If interested, enrollment is completed through either the student's YCP portal or through the parent proxy account.



    August 2  

    Due date of eBill/Statement

    Requests can start to be made to transfer credit from approved financial aid to the flex account.  Students should send an email to businessoffice@ycp.edu from their YCP email address with this request.  If a parent plus loan creates the overpayment, the email must be sent from the parent's email address.



    August 4  

    Flex cards are now activated.  Deposits can be made to the YCP Flex card by visiting the YCP Business Office website and selecting the Flex Card button.

    Parking permits can now begin to be purchased.  Go to the student's my.ycp account.  Select MyParking and follow onscreen instructions.



     August 13

      Financial aid disbursement date.  All approved financial aid will now be reflected on your Overview/Balance and Activity Details.
    August 13   Last day for students/parents to request a flex transfer request.  
    August 19   Flex transfer requests will be completed and funds will be available for use.
    August 19   Last day for online meal plan selection.  Contact the Business Office for assistance with plans after this date.  Meal plans can be changed through the end of drop/add.  
    August 24   Refund checks will start to be available for credit balances existing on student accounts as of August 19.  Review your student account to verify that a refund has been processed.  A photo ID is required to pick up a refund check in the Business Office.  Refund checks will continue to be processed as financial aid/payments are received and as a credit balance exists on the student account.
    August 31  

    Last day to enroll in the optional payment plan for the fall semester.  This can be done through the student's YCP portal. 



    September 1   Last day to change your meal plan selection through the Business Office.  After this date, meal plans can only be added or increased during the semester.
    September 10   Parent PLUS Loan refund checks will begin to be issued and mailed.


  • Overpayment

    Overpayment of Account/Loan Refunds

    York College will issue to students a refund of financial aid or other overpayment received that is in excess of charges posted only after those funds have been received.

    Student Loans:
    A refund check will be processed as loan money is received and a credit balance exists. The earliest date that a refund check is available is the first day of the semester. Checks are held in the Business Office for student pick-up until after the drop/add period at which time the checks will be mailed to the permanent address. Photo identification is required to pick up a refund check in the Business Office.

    Parent PLUS Loans:
    Refunds will be processed after the drop/add period. The check will be issued in the name of the parent and mailed to the permanent address.

    Parents may submit written authorization to release the credit to the student. The check will then be issued in the student's name. Parents can complete and return the 
    PLUS Loan Refund Release Form or send an email to businessoffice@ycp.edu to provide authorization.

    Overpayments & Miscellaneous Credits:

    Refund checks will be issued for all credits over $5.00. Checks will be mailed to the permanent legal address on file in the Records Office if they are not picked up within two weeks of issue.

  • Holds

    Tuition and Deposit Holds

    Holds can be viewed online through YCPWeb by selecting Student Services, Student Records, and View Holds.  For information or assistance with holds, please contact the originating office directly.  The Business Office is the originator of the following financial related holds:

    Tuition Hold
    A tuition hold on your account is a result of an outstanding balance on your student account.  An outstanding balance can result from unpaid tuition, fees, room, and board or other miscellaneous charges (i.e. parking violation charges, health center charges, ID card replacement charges, etc.)  

    A tuition hold will stop the release of grades and transcripts and prevent registration for upcoming semesters.  It will also prevent scheduling changes prior to the start of the semester and during the drop/add period.

    When an outstanding student account balance is paid in full, the tuition hold will be removed from your account.  Click for instructions on How to Pay Your eBill Online.  For online payments, a tuition hold will be removed the next business day or you can contact the Business Office to request the hold be removed immediately.  Payments can also be made in the Business Office via cash or check.

    Deposit Hold

    A deposit hold on your account is a reminder that a tuition deposit must be paid prior to registering for an upcoming semester. 

    A deposit hold for a particular semester will only prevent registration for that semester.  For example, a Deposit Hold Fall will not prevent registration for the summer sessions, and a Deposit Hold Summer will not prevent registration for the fall semester. 

    When a semester deposit is paid, the deposit hold will be immediately removed from your account.  Click for instructions on How to Pay Deposits for Tuition and Housing Online. Deposits can also be paid in the Business Office via cash or check.

Contact Us
Business Office
Miller Administration Building, Room 8 (Lower Level)
Phone: 717.815.1470
Fax: 717.849.1620

C. Matt Smith
Vice President, Business Affairs/CFO
Miller Administration Building, Room 103

Vicki Clouser
Director, Business Office
Miller Administration Building, Room 1



Semester Hours

Monday - Friday: 8:30 a.m. - 5:00 p.m.


Summer Hours (June-August)

Monday - Thursday: 8:00 a.m. - 5:00 p.m. 
Friday: 8:00 a.m. - 11:30 a.m.