Spring on the York College campus

Business Office

Where students and their parents can find everything they need to know about account services.

We can help whether you need to set up a meal plan, want information on tuition and fees, or need access to important forms — if it's related to your student account, you'll need the Business Office at York College.

Let us guide you through everything, from setting up eBilling to making sure you’ve got a meal plan that will work for you. Through the office, we can answer questions regarding your semester payment plan or help keep you on track with semester balance deadlines and flex transfer requests.

York College fountain in the fall
Flex cards, meal plans, tuition and more come through our office.

What you need to know

  • Business Office Resources

    Business Office Resources



    1.  Sign onto your my.ycp account

    2.  Click on the eBill icon

    3.  Select Make a Payment at the bottom of the screen which will pull up the amount due

    4.  This is where you change the amount, if you would like; then click on Continue

    5.  Select the payment type and click Continue

    6.  Enter payment information and click Continue

    7.  Enter a checkmark in the "I acknowledge.." box, then click on Continue

    8. Review the payment information and amount; if everything looks correct, click on Pay


    Students can create a parent account for proxy access to important information that pertains to the student. Through the parent proxy account, parents can access information including warning grades, final grades, pay deposits, and view/pay eBills. 

  • 2021-22 Information
  • Forms

    Business Office Forms

    Completed forms may be submitted to the Business Office in person, or by mail, fax or email:

    York College of Pennsylvania
    Business Office
    441 Country Club Rd
    York, PA 17403
    Fax: 717.849.1620

    Business Office Forms

  • Important Deadlines

    Calendar of important dates and deadlines



    Fall 2021 Semester Important Dates 

    February 1                 First day fall semester tuition deposits ($100) are being accepted.  2021-2022 housing deposits ($100) are also being accepted for any student who wants to move onto campus for the spring semester (please contact Residence Life). eBills/Statements will be posted.  
    July 7 by the end of the day  

    NOTE:  Your eBill/Statement will reflect your authorized financial aid; however, your Overview/Balance and your Activity Details WILL NOT reflect financial aid until August 13 (the financial aid disbursement date).



    July 8   Meal plan selection is available online through August 18 for those who want to change or add a meal plan.
    July 8  

    The optional payment plan through Transact Campus opens. If interested, enrollment is completed through either the student's YCP portal or through the parent proxy account.



    August 2  

    Due date of eBill/Statement

    Requests can start to be made to transfer credit from approved financial aid to the flex account.  Students should send an email to businessoffice@ycp.edu from their YCP email address with this request.  If a parent plus loan creates the overpayment, the email must be sent from the parent's email address.



    August 4  

    Flex cards are now activated.  Deposits can be made to the YCP Flex card by visiting the YCP Business Office website and selecting the Flex Card button.

    Parking permits can now begin to be purchased.  Go to the student's my.ycp account.  Select MyParking and follow onscreen instructions.



     August 13

      Financial aid disbursement date.  All approved financial aid will now be reflected on your Overview/Balance and Activity Details.
    August 13   Last day for students/parents to request a flex transfer request.  
    August 18   Flex transfer requests will be completed and funds will be available for use.
    August 18   Last day for online meal plan selection.  Contact the Business Office for assistance with plans after this date.  Meal plans can be changed through the end of drop/add.  
    August 24   Refund checks will start to be available for credit balances existing on student accounts as of August 19.  Review your student account to verify that a refund has been processed.  A photo ID is required to pick up a refund check in the Business Office.  Refund checks will continue to be processed as financial aid/payments are received and as a credit balance exists on the student account.
    August 31  

    Last day to enroll in the optional payment plan for the fall semester.  This can be done through the student's YCP portal. 



    September 1   Last day to change your meal plan selection through the Business Office.  After this date, meal plans can only be added or increased during the semester.
    September 10   Parent PLUS Loan refund checks will begin to be issued and mailed.


  • Overpayment

    Overpayment of Account/Loan Refunds

    York College will issue to students a refund of financial aid or other overpayment received that is in excess of charges posted only after those funds have been received.

    Student Loans:
    A refund check will be processed as loan money is received and a credit balance exists. The earliest date that a refund check is available is the first day of the semester. Checks are held in the Business Office for student pick-up until after the drop/add period at which time the checks will be mailed to the permanent address. Photo identification is required to pick up a refund check in the Business Office.

    Parent PLUS Loans:
    Refunds will be processed after the drop/add period. The check will be issued in the name of the parent and mailed to the permanent address.

    Parents may submit written authorization to release the credit to the student. The check will then be issued in the student's name. Parents can complete and return the 
    PLUS Loan Refund Release Form or send an email to businessoffice@ycp.edu to provide authorization.

    Overpayments & Miscellaneous Credits:

    Refund checks will be issued for all credits over $5.00. Checks will be mailed to the permanent legal address on file in the Records Office if they are not picked up within two weeks of issue.

  • Holds

    Tuition and Deposit Holds

    Holds can be viewed online through YCPWeb by selecting Student Services, Student Records, and View Holds.  For information or assistance with holds, please contact the originating office directly.  The Business Office is the originator of the following financial related holds:

    Tuition Hold
    A tuition hold on your account is a result of an outstanding balance on your student account.  An outstanding balance can result from unpaid tuition, fees, room, and board or other miscellaneous charges (i.e. parking violation charges, health center charges, ID card replacement charges, etc.)  

    A tuition hold will stop the release of grades and transcripts and prevent registration for upcoming semesters.  It will also prevent scheduling changes prior to the start of the semester and during the drop/add period.

    When an outstanding student account balance is paid in full, the tuition hold will be removed from your account.  Click for instructions on How to Pay Your eBill Online.  For online payments, a tuition hold will be removed the next business day or you can contact the Business Office to request the hold be removed immediately.  Payments can also be made in the Business Office via cash or check.

    Deposit Hold

    A deposit hold on your account is a reminder that a tuition deposit must be paid prior to registering for an upcoming semester. 

    A deposit hold for a particular semester will only prevent registration for that semester.  For example, a Deposit Hold Fall will not prevent registration for the summer sessions, and a Deposit Hold Summer will not prevent registration for the fall semester. 

    When a semester deposit is paid, the deposit hold will be immediately removed from your account.  Click for instructions on How to Pay Deposits for Tuition and Housing Online. Deposits can also be paid in the Business Office via cash or check.

Contact Us
Business Office
Miller Administration Building, Room 8 (Lower Level)
Phone: 717.815.1470
Fax: 717.849.1620

Vicki Clouser

Director, Business Office
Miller Administration Building, Room 1

Casey Emig

Assistant Director, Business Office
Miller Administration Building, Room 3


Semester Hours

Monday - Friday: 8:30 a.m. - 5:00 p.m.

Summer Hours (June-August)

Monday - Thursday: 8:00 a.m. - 5:00 p.m. 
Friday: 8:00 a.m. - 11:30 a.m.