Skip to main content
Spring on the York College campus

Business Office

Where students and their parents can find everything they need to know about account services.

We can help whether you need to set up a meal plan, want information on tuition and fees, or need access to important forms — if it's related to your student account, you'll need the Business Office at York College.

Let us guide you through everything, from setting up eBilling to making sure you’ve got a meal plan that will work for you. Through the office, we can help guide you through the Higher Education Services Inc.’s 10-month payment plan option or help you keep on track with payment deadlines and flex transfer requests.

What's Next? The Business Office is here to help! Download a transcript of this video.

What you need to know

  • Business Office Resources

    Business Office Resources

    Beginning October 1, 2020, York College of Pennsylvania will accept spring tuition deposits ($100.00) for our returning students.  All full-time and part-time students are required to pay this deposit prior to registering for the spring 2021 semester.  If enrolling in both the winter session and the spring semester, only one deposit is needed.  Please see below instructions explaining how to pay a deposit online. 

    Additionally, students who are currently not living on campus but would like to do so should contact our Residence Life Office at or 717.815.1281.  A $100.00 housing deposit will need to be paid if approved to live on campus.

    Paying Deposits Online

    1.  Sign onto your my.ycp account

    2.  Click on the YCP Web icon

    3.  Click on the Pay Bill/Student Account tab

    4.  Select Pay Deposits for Tuition and Housing

    5.  Select the term

    6.  Click Submit

    7.  Choose Tuition if you are a commuter or if you live off campus OR choose Tuition and Housing if you are a resident student living on campus (Note:  If you are a resident student, you must pay BOTH the tuition and housing deposits at the same time.)

    8.  Click Submit

    9.  Enter credit card information (Note:  There is no convenience fee when paying a deposit.)

    10. Click Next

    11. Review payment information; if correct, enter email address for receipt and click on Submit Payment


    Paying eBills Online:

    1.  Sign onto your my.ycp account

    2.  Click on the YCP Web icon

    3.  Click on the Pay Bill/Student Account tab

    4.  Select View/Pay eBill

    5.  Select Make a Payment at the bottom of the screen which will pull up the amount due

    6.  This is where you change the amount, if you would like; then click on Continue

    7.  Select the payment type and click Continue

    8.  Enter payment information and click Continue

    9.  Enter a checkmark in the "I acknowledge.." box, then click on Continue

    10. Review the payment information and amount; if everything looks correct, click on Pay


    YCPWeb for Parents

    Students can create a parent account for proxy access to important information that pertains to the student. Through the parent proxy account, parents can access information including warning grades, final grades, pay deposits, and view/pay eBills. 

  • 2020-21 Information
  • Forms

    Business Office Forms

    Completed forms may be submitted to the Business Office in person, or by mail, fax or email:

    York College of Pennsylvania
    Business Office
    441 Country Club Rd
    York, PA 17403
    Fax: 717.849.1620

    Business Office Forms

  • Important Deadlines

    Calendar of important dates and deadlines

     Spring 2021 Semester Important Dates 
    October 1               First day spring semester tuition deposits ($100) are being accepted.  2020-2021 housing deposits ($100) are also being accepted for any student who wants to move onto campus for the spring semester (please contact Residence Life).

    December 8 

    eBills will be posted.  

    NOTE:  Your eBill will reflect your authorized financial aid; however, your account balance and your transaction history WILL NOT reflect financial aid until January 22 (the financial aid disbursement date).

    December 9 Meal plan selection is available online through January 28 for those who want to change or add a meal plan.

    January 4

    Due date of eBill

    Requests can start to be made to transfer credit from approved financial aid to the flex account.  Students should send an email from their YCP email address with this request.  If a parent plus loan creates the overpayment, the email must be sent from the parent's email address.

    January 22 Financial aid disbursement date.  All approved financial aid will now be reflected on your account balance and transaction history.

    January 25 Last day for students/parents to request a flex transfer request.  

    January 26 Flex transfer requests will be completed and funds will be available for use.

    January 28 Last day for online meal plan selection.  Contact the Business Office for assistance with plans after this date.  Meal plans can be changed through the end of drop/add.  

    February 1 Refund checks will start to be available for credit balances existing on student accounts as of January 26.  Review your student account to verify that a refund has been processed.  A photo ID is required to pick up a refund check in the Business Office.  Refund checks will continue to be processed as financial aid/payments are received and as a credit balance exists on the student account.

    February 10 Last day to change your meal plan selection through the Business Office.  After this date, meal plans can only be added or increased during the semester.

    February 18 Parent PLUS Loan refund checks will begin to be issued and mailed.

    March (early) For students participating in the 10-month HES payment plan, refund checks for existing credit balances will be available for pickup in the Business Office (photo ID is required).


  • Overpayment

    Overpayment of Account/Loan Refunds

    York College will issue to students a refund of financial aid or other overpayment received that is in excess of charges posted only after those funds have been received.

    Student Loans:
    A refund check will be processed as loan money is received and a credit balance exists. The earliest date that a refund check is available is the first day of the semester. Checks are held in the Business Office for student pick-up until after the drop/add period at which time the checks will be mailed to the permanent address. Photo identification is required to pick up a refund check in the Business Office.

    Parent PLUS Loans:
    Refunds will be processed after the drop/add period. The check will be issued in the name of the parent and mailed to the permanent address.

    Parents may submit written authorization to release the credit to the student. The check will then be issued in the student's name. Parents can complete and return the 
    PLUS Loan Refund Release Form or send an email to to provide authorization.

    Higher Education Services (HES) Payment Plan:
    Payments from the HES payment plan are credited to a student account as an estimated payment until the 5th monthly payment is received by the college. At that time accounts will be reviewed for overpayments, and any credit balance will be refunded to the student.

    Overpayments & Miscellaneous Credits:
    Refund checks will be issued for all credits over $5.00. Checks will be mailed to the permanent legal address on file in the Records Office if they are not picked up within two weeks of issue.

  • Holds

    Tuition and Deposit Holds

    Holds can be viewed online through YCPWeb by selecting Student Services, Student Records, and View Holds.  For information or assistance with holds, please contact the originating office directly.  The Business Office is the originator of the following financial related holds:

    Tuition Hold
    A tuition hold on your account is a result of an outstanding balance on your student account.  An outstanding balance can result from unpaid tuition, fees, room, and board or other miscellaneous charges (i.e. parking violation charges, health center charges, ID card replacement charges, etc.) A delinquent payment to the Higher Education Services, Inc. (HES) payment plan will also result in a tuition hold. 

    A tuition hold will stop the release of grades and transcripts and prevent registration for upcoming semesters.  It will also prevent scheduling changes prior to the start of the semester and during the drop/add period.

    When an outstanding student account balance is paid in full, the tuition hold will be removed from your account.  Click for instructions on How to Pay Your eBill Online.  For online payments, a tuition hold will be removed the next business day or you can contact the Business Office to request the hold be removed immediately.  Payments can also be made in the Business Office via cash or check.

    A delinquent HES account balance must be paid directly to HES.  HES payment information is not reported to YCP on a daily basis.  When the delinquent amount is paid in full, please contact the Business Office to request a review of your account to determine if the tuition hold can be removed.

    Deposit Hold
    A deposit hold on your account is a reminder that a tuition deposit must be paid prior to registering for an upcoming semester. 

    A deposit hold for a particular semester will only prevent registration for that semester.  For example, a Deposit Hold Fall will not prevent registration for the summer sessions, and a Deposit Hold Summer will not prevent registration for the fall semester. 

    When a semester deposit is paid, the deposit hold will be immediately removed from your account.  Click for instructions on How to Pay Deposits for Tuition and Housing Online. Deposits can also be paid in the Business Office via cash or check.

Contact Us
Business Office
Miller Administration Building, Room 8 (Lower Level)
Phone: 717.815.1470
Fax: 717.849.1620

C. Matt Smith
Vice President, Business Affairs/CFO
Miller Administration Building, Room 103

Linda Fetrow
Director of Business Office
Miller Administration Building, Room 1



Semester Hours

Monday - Friday: 8:30 a.m. - 5:00 p.m.


Summer Hours (May-August)

Monday - Thursday: 8:00 a.m. - 5:00 p.m. 
Friday: 8:00 a.m. - 11:30 a.m.

New to YCP? Let us help you find your path.
Explore the information on our site that matters to you most.