Graduate and Guests Information
At Grad Finale on April 1, each graduate receives 5 green tickets to admit guests into the ceremony tent perimeter. A ticket is required for each guest who wishes to enter the ceremony tent, including children age two and older. Graduates do not need a ticket for themselves.
The Livestream will also be broadcast near the tent in auditoriums where guests may relax in accessible, air-conditioned comfort, with restrooms nearby. These are ideal locations for families wanting space for active children, or for anyone wanting padded seats and access to restroom facilities. Tickets are not required to enter the auditoriums
Graduates also receive two white tickets. These are exclusively for the Grumbacher Sport and Fitness Center, in the rare event that the ceremony must be moved indoors due to extreme weather. White tickets may NOT be used for admittance into the tent on the main campus.
Senior Class Ticket Exchange
Following Grad Finale, the Senior Class officers will contact graduating seniors via email, giving graduates an opportunity to donate tickets they do not need, or request extra tickets for their guests. Instructions and dates when the Ticket Exchange is open will be included in the Ticket Exchange communication.
Seating under the tent is limited. Extra tickets are not guaranteed through the exchange. Guests without tickets should prepare to view the ceremony at one of the main campus Livestream viewing auditoriums near the tent.
Special Accommodations for Guests
Graduates or guests requiring special seating accommodations, including persons with disabilities or those requiring a sign language interpreter, should contact Desiree Kile, Campus Operations Office, 717.815.1548 or email@example.com no later than Thursday, May 7. The sign language interpretation will be included in the live feed and video.
All guests, including those needing special accommodations, must have a green ticket to enter the ceremony tent.
For additional accessible seating, see also “Livestream Viewing” under the Ceremony tab.
For drop-off options, see also “Parking” under the Ceremony tab.
Academic Regalia and Attire
Academic Regalia for students participating in Commencement consists of four pieces: cap, gown, tassel, and hood. To order the complete regalia package from the Bookstore, graduates must submit a pre-order online at http://bookstore.ycp.edu. Distribution of pre-ordered regalia will be at the bookstore’s Grad Finale on Wednesday, April 1 from 10 a.m. - 6 p.m. Regalia will not be available on Commencement Day.
Costs of regalia packages are:
- Associates: $29.99
- Bachelor’s: $56.99
- Master’s: $59.99
Graduates who cannot attend Grad Finale or have other questions regarding academic regalia, should contact the Bookstore at 717.849.1699.
Graduate gowns are knee-length. Graduates are encouraged to wear business-casual attire under their gowns, and comfortable shoes to endure long periods of standing as well as walking across the platform. Slippery shoes, flip flops, and uncomfortable shoes are discouraged. Graduates are encouraged to decorate the top of their mortarboard caps in good taste.
Business-casual attire is appropriate for guests of the graduates.
Announcements for graduates to send to friends and family may be purchased at the Bookstore. General announcements cost $5.99 per package of five. Personalized announcements are available through Jostens and at Grad Finale on April 1, 2020. Graduates should see the Jostens’ communications for pricing on personalized announcements.
A day dedicated to preparing graduates for the Commencement ceremony will be held on Wednesday, April 1, 2020, from 10 a.m. - 6 p.m. in the Bookstore. Refer to the materials mailed to each candidate for graduation by Jostens. For questions, contact the bookstore at 717.849.1699.
Note: Grad Finale and Commencement Rehearsal are two separate events. Graduates need to plan to attend both events to be fully prepared for Commencement.
Commencement Rehearsal will be held on Friday, May 8, 2020, from 11:30 a.m. – 1 p.m. in the Wolf Gymnasium in the Grumbacher Sport and Fitness Center. Graduates will enter through the Field House to collect their materials for rehearsal.
The rehearsal will include:
- Complete instructions for Commencement participation.
- Writing the correct pronunciation of your name on your name card and returning the card before you leave.
- Instructions on wearing your regalia with examples of how to wear each accessory.
- Door prizes.
- Gifts for all graduates.
Robing and Processional
Graduates will report to their line-up site in Campbell Hall or Life Sciences on the main campus no later than 9:30 a.m. on Saturday, May 16, 2020.
Campbell Hall Lobby: Associates, Master’s, and Doctoral students, as well as Bachelor’s students with last names A-K
Life Sciences Lobby: Bachelor’s students with last names L-Z
Graduates are to report already robed in their regalia. Regalia for the processional must include cap, robe, hood, and tassel. Graduates must leave bags, backpacks, purses, and other large belongings with guests. Graduates will only carry a program and pocket-sized items into the ceremony.
Each graduate’s home town, academic major(s) and honors will be listed in the printed program. Graduates are responsible for listing their home town on their application for graduation. Notify the Records Office at 717.815.1504 of any changes no later than April 25 in order to meet printing deadlines.
Diploma and Transcript
Each graduate’s semester grades report will be available online as soon as they can be processed. Graduates who have an incomplete grade or an apparent discrepancy must take the necessary corrective action immediately by contacting the appropriate professor, academic department, or the Registrar’s office at 717.815.1273. Grade reports will not contain documentation of graduation.
Diplomas are mailed after the final verification of all degree requirements, approximately 3-4 weeks after the end of the semester. A copy of the final transcript documenting graduation is included in the mail with each graduate’s diploma.
Honors, as noted in the Commencement program, are based on all previously completed courses prior to the Spring 2020 semester. Questions regarding honors may be directed to Kristi Viands, in the Records Office, Miller Administration Building at 717.815.1232 or by email firstname.lastname@example.org.
Participating B.A./B.S. academic honors (Summa Cum Laude, Magna Cum Laude, and Cum Laude) candidates are recognized with the wearing of Honors Cords. The cords will be included in the pre-ordered regalia package obtained through the Bookstore, at no additional cost. (See the Academic Regalia section on this page.) Honors candidates’ names will be preceded by appropriate asterisks (*) in the program.
Alpha Chi Honor Society Graduation Medallions
Alpha Chi members who are candidates for May 2020 graduation are entitled to wear the official AX Honor Medallion with their academic regalia. AX medallions may be purchased at Commencement Rehearsal on May 8, 2020. Students who cannot attend Commencement Rehearsal may purchase their medallion in the Provost’s Office (Miller Administration Building, Room 18). The cost is $13.00, payable by cash or check.
Medallions will not be available on Commencement day.
The Office of Communications will work with an outside organization to alert local media of the graduation of students in their home towns. It is at the discretion of the newspapers as to when these announcements appear. For questions, contact Colleen Adamy at 717.815.1456 or email@example.com.