Course Retention Policy
Proposed by Library and Technology Services December 2017
Approved by Provost of Academic Affairs
Library and Technology Services’ (LTS) Instructional Design and Technology (IDT) team will institute and maintain a course retention plan for YCP’s learning management system, currently Moodle.
This retention plan will:
- Allow courses to remain available in Moodle for a two-year period, supporting the goals of the Starfish Success Network while balancing the need for good data storage policy and resource stewardship.
- Hide courses from the student view after the end of the “incompletes” period (roughly 60 days after the end of the term) while allowing faculty to continue to access hidden courses.
- Move courses to archived status after one year, making the courses quickly retrievable by IDT staff.
- Move courses to storage at the end of a two-year cycle. Courses will remain retrievable by IDT staff, but will no longer be stored on production servers.
- Purge (irrevocably delete) courses at the end of a four-year cycle. Courses purged will be removed from the storage area, causing no disruption to the production system.
- Publish a calendar of general dates showing exactly when courses will be purged, and publish repeated reminders for specific purge dates as they approach.
- Publish instructions and offer training for instructors who wish to archive any course materials for their personal files.