Documentation Guidelines

Determining eligibility for an accommodation is the responsibility of the Director of Disability Support Services (DSS) in the Academic Services office (Campbell Hall, Room 200). This determination occurs after a student has been accepted for admission. Although some students choose to disclose disability information in their admissions essay, students should not submit disability documentation (i.e. psychological evaluations, physician letters, etc.) with their application for admission to the college. Rather, disability documentation should be submitted directly to the DSS Director as follows.

The type of documentation required varies depending on the disability. The documentation for each student is reviewed on a case-by-case basis to determine eligibility for services. Once you submit your documentation, it will be reviewed and you will be notified if anything further is needed.

The content of IEP and 504 plans from high school varies greatly. A high school plan can be very helpful in determining appropriate accommodations, but does not always include specific results from a psychological evaluation. Whenever possible, supporting documentation should also be provided. An IEP or 504 plan is not required to obtain accommodations in college. In that case, other documentation will be requested.

For students with learning disabilities, ADD/ADHD, Asperger Syndrome, and other cognitive challenges, a psychological report by a licensed psychologist is the preferred supporting documentation. An older report can be acceptable if it still reflects the current diagnosis, symptoms, and needs of the student.

For other physical and mental health conditions, we request a letter (on letterhead) and signed by a certified medical professional specializing in the disability or medical condition. A letter from a family doctor may be acceptable, but documentation from a specialist is preferred. The letter should state a specific diagnosis of a disability; a list of symptoms and how they functionally impact the student, especially in the classroom; current treatment and prognosis; and include recommendations for academic accommodations.

Please note that York College is not responsible to assess students in order to document a disability. Students who are eligible for accommodations in high school are encouraged to request and obtain an updated assessment prior to graduation from high school.

Presently, we have a fund in place to help offset the cost for students who require testing to receive accommodations and do not have health insurance coverage or other resources for payment. Please contact the Director of Disability Support Services for more information.