Overview of Regulations That Students Follow if Doing an Internship For Academic Credit
Eligible students may receive academic credit for an approved internship by completing an Internship Application for Academic Credit Form. Directions for completing this form, as well as internship guidelines and procedures can be found by viewing the Internship For Academic Credit Guidelines and Procedures.
A minimum of 120 hours on-site is required in order to earn 3 credits in a given semester. A student may complete a maximum of 6 credits (two 3-credit internships) of internship credit as part of a bachelor's degree program, but the two experiences that comprise the 6 credits must be significantly distinct learning experiences.
Eligibility requirements for students to participate in an internship for credit are
student must have a GPA of 2.5 or better
student must have a minimum of 60 earned credits
student must receive the recommendation of his or her department
If your opportunity does NOT meet these criteria, it is considered a part-time job. You may send it to email@example.com and we will advertise it as such. If your opportunity DOES meet these criteria, there are two ways that you can get an internship position description to us so that we an advertise it to our students.
They are as follows:
We advertise all internship positions in the following ways once we receive your position description:
Resources and Guidelines for Internship Supervisors
The following documents will assist you in your work with our internship program:
Starting and Maintaining A Quality Internship Program - This guide will assist you in developing a comprehensive, appropriate internship experience.
Guidelines for On-Site Internship Supervisors - This guide will familiarize you with York College's expectations for internship sites.
Do you have to pay interns?
The U.S. Fair Labor Standards Act (FLSA), which applies to all companies that have at least two employees directly engaged in interstate commerce and annual sales of at least $500,000.00, severely restricts an employer's ability to use unpaid interns or trainees. It does not limit an employer's ability to hire paid interns.
You do not have to pay interns who qualify as leaders/trainees. The U.S. Department of Labor has outlined six criteria for determining trainee status:
What about workers and unemployment compensation?
Workers compensation boards have found that interns contribute enough to a company to make them employees. It is wise to cover interns under your workers compensation policy even though you are not required to do so. Student interns are not generally eligible for unemployment compensation at the end of the internship.
Finally, keep in mind:
Even if a student is working through a school program for which he or she is being given college credits, the student still has the right, under the FLSA, to be paid unless the employer is not deriving any immediate advantage by using him/her (see 6 points above). Paid interns make ideal workers as they are hungry to learn, eager to make a good impression and willing to perform a multitude of tasks. The relatively small amount of money employers spend on intern wages and benefits is a good investment because it often produces future, long-term employees. The employer should identify the specific terms and conditions of employment (e.g., dates of employment as an intern, including date the internship will end; compensation; organizational and/or reporting relationships; principal duties, tasks or responsibilities; working conditions; confidentiality; any other expectations of the employer), and should discuss these with the prospective intern so that there is no misunderstanding regarding the relationship. Also, it may make good sense to document such a discussion with a written agreement. Please note that compensation for internships is not regulated by York College in any way.
Finally, remember that interns must be treated fairly by your organization. If an intern is harassed at your organization and you do not do anything about it, your organization opens itself to the risk of lawsuits. Take time to advise your interns of appropriate workplace behavior, the organization's harassment policy and complaint procedures and other items that they may need to know while interning with you.
There are several evaluations that must be completed throughout the internship experience. Below are links that you may use to view or download the evaluation forms.
Evaluation of Faculty Advisor by Student - Student Evaluation of Faculty Advisor
Evaluation of Intern by Site Supervisor - Site Supervisor Evaluation of Intern