Using APA Templates in MS Word

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Overview \| Template Tutorial \| Formatting References \| More APA Info
Microsoft Word provides a template that allows users to properly format papers in APA style. The template will pre-set the cover page, headers, running head, page numbers, and other aspects of APA style.
Overview of APA Options in Word
There are several options which contain APA related information. APA Sample: This option allows users to see what the template looks like and provides guidelines for APA style. If you have never used APA style before, you may want to open the APA Sample and read the information. APA Template Instructions: This option provides instructions on installing and using the APA template. It includes extensive instructional information. If you encounter problems using the APA template, consult these instructions. APA Word Tutor: This option will "teach some of the tricks of typing, editing, and moving around a document in Word." APA5thEd.wiz: This option will take the creation of a document in APA style step by step. TOP
APA Template Tutorial
1. Open MS Word
2. On top tool bar click File, then New. In Windows XP, a new column should appear along the right hand side of the screen. At the bottom you should see an option for "New Templates." Click on it.
3. You will see one of the following boxes open. This will vary depending upon which lab you are using on campus.
4. Double click the APA5thEd.wiz and click "OK" on the introduction window. Choose what option is presented. Either option functions the same.
5. In the next box, check the elements you want included in your paper. When you have checked them all, click "OK."	For Example: If you need to include an abstract in your paper, you must check the box next to "Abstract."
6. Next, boxes prompting the user for information will appear. Enter the appropriate information and click "OK."	Continue on, filling out each box as it appears.
7. When all the boxes are completed, the template will automatically be generated and open. Scroll down to the [Click here & type the body or your paper] and begin typing the content of the paper. TOP
Formatting References
You have set up the APA template and typed up your paper. Now you need to do your reference page. The template provides a way to properly format your references. Formatting Reference Page 1. Click on the reference page where you want your citation to appear. 2. Go to the toolbar on the top of the screen and click APA. 3. The drop-down menu provides a list of potential reference sources. Choose the one that correlates to your citation. 4. A series of boxes will appear. Fill in the appropriate responses for each question about your citation. 5. Your citation will appear properly formatted on the reference page. Inserting Citations Into the Text 1. Click in the text where you want to insert the citation. 2. Click APA on Toolbar. 3. Click Insert Citation 4. A list of sources from your reference page will appear. Click on the correct source, then click "OK." 5. In the next box, choose which citation format is accurate (follow the guidelines provided in the box) and enter any page or chapter numbers, as prompted. 5. Click "OK." 6. The in-text citation will appear where you'd clicked in the text. These directions are adapted from the instructions contained in the APA Template Instructions document. For more extensive directions, see that document.
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For questions about using APA style: -Consult the APA Sample option available in Word -Ask for the APA Style Guide (5th Edition) at the Reference Desk -Go to APA Formatting and Style Guide TOP

2002, Dawn J. Walton York College of Pennsylvania