General Catalog 2007-2009

Tuition Refund Policy

WITHDRAWALS prior to the first day of the semester will receive a 100% refund of tuition and fees as charged. The deposit is not refundable.

TOTAL WITHDRAWALS beginning on the first day of the semester will receive a pro-rata refund of tuition, fees, room, and board. The daily pro-ration will be calculated by dividing the number of days attended (date of withdrawal) by the total number of days in the semester, including weekends and breaks unless the period exceeds five (5) days. Refunds will be processed until the percentage reaches 60% completion, at which time there will be no further refunds.

DROPPED CLASSES between 12 and 18 credits (full-time status) will not result in a refund. A pro-rata refund will be calculated for credits dropped below 12 and over 18. Tuition will be refunded using the daily pro-ration for the number of credits dropped.

Failure to attend class, merely giving notice to instructors, or telephoning, will not be considered as an official withdrawal. In the absence of an official withdrawal, the student will be responsible for all tuition charges and fees, and will receive a failing grade for all scheduled courses. To withdraw from all coursework, a FULL-TIME student must meet with the Dean of Student Affairs to obtain an official withdrawal form and further instructions. To totally withdraw, a PART-TIME student must obtain and complete a “Change of Student Record” form through the Records Office or Adult Learner Center.

This refund policy meets the U.S. Department of Education’s regulation of a “fair and equitable” refund policy. All refund credits to students receiving Title IV federal aid will be in compliance with current or amended regulations.

Return of Federal Title IV Funds Policy

The Financial Aid Office is required by federal statute to recalculate federal financial aid eligibility for students who withdraw, drop out, are dismissed, or take a leave of absence prior to completing 60% of a payment period or term. The federal Title IV financial aid programs must be recalculated in these situations.

If a student leaves the institution prior to completing 60% of a payment period or term, the Financial Aid Office recalculates eligibility for Title IV funds. Recalculation is based on the percentage of earned aid using the following Federal Return of Title IV funds formula:

Percentage of payment period or term completed = the number of days completed up to the withdrawal date divided by the total days in the payment period or term. (Any break of five days or more is not counted as part of the days in the term.) This percentage is also the percentage of earned aid.

Funds are returned to the appropriate federal program based on the percentage of unearned aid using the following formula:

Aid to be returned = (100% of the aid that could be disbursed minus the percentage of earned aid) multiplied by the total amount of aid that could have been disbursed during the payment period or term.

If a student earned less aid than was disbursed, the institution would be required to return a portion of the funds and the student would be required to return a portion of the funds. Keep in mind that when Title IV funds are returned, the student borrower may owe a debit balance to the institution.

If a student earned more aid than was disbursed to him/her, the institution would owe the student a post-withdrawal disbursement which must be paid within 120 days of the student’s withdrawal.

The institution must return the amount of Title IV funds for which it is responsible no later than 30 days after the date of the determination of the date of the student’s withdrawal.

Title IV funds will be returned in the following order:

1. Unsubsidized Federal Stafford Loans
2. Subsidized Federal Stafford Loans
3. Unsubsidized Direct Stafford Loans
4. Subsidized Direct Stafford Loans
5. Federal Perkins Loans
6. Federal Parent (PLUS) Loans
7. Direct PLUS Loans
8. Federal Pell Grants
9. Academic Competitiveness Grant
10. National SMART Grant
11. Federal Supplemental Opportunity Grants (SEOG)
12. Any other Title IV program(s)

Deposits

New Students

Applicants for both the fall and spring semesters are encouraged to pay the tuition and housing deposit as soon as possible. The deposits are $100.00 each. Admission to York College for the fall semester is on a rolling basis and both resident and commuter openings for fall fill quickly, we recommend that your deposit be received by April 15. Deposits received after April 15 will be accepted contingent upon space availability. Deposits for the Fall semester are refundable only if written notification to the Admissions Office is postmarked by April 15. Refund requests by fax or e-mail are not acceptable. Deposits received after April 15 are not refundable. Deposits for the spring semester are not refundable.

Returning Students

Deposits signify a student’s intention to return to York College in the succeeding semester and are required prior to scheduling classes. There are two types of deposits:

Tuition deposit—$100.00 each semester

All students (full and part time) are required to pay the tuition deposit prior to registering for classes. The deposit is refundable upon written request to the Business Office prior to May 1 for summer, prior to July 15 for fall, and prior to December 15 for Spring.

Housing/Dorm Damage deposit —$100.00 per academic year

Please refer to the residency requirements in the student affairs section (pages 17-21). This deposit is similar to a security deposit. It is held and applied agains any dorm damages assessed upon departure. Credits will be refunded or applied against other balances. This deposit is refundable upon written request to the Residence Life Office prior to June 1 for fall and prior to November 1 for spring.

Both deposits are refundable if a student is academically suspended fromthe College or denied final admission.

Deferred Payment Plans

Information regarding the payment plan will be mailed directly to students from Higher Education Services, Inc. (HES). The installment payment plan enables parents and students to make regularly scheduled installment payments and allows them to budget college costs. All or a portion of tuition, room, board and fees are paid in ten (10) regularly scheduled payments without interest or carrying charges. The annual cost is $45, and must be started before August 1.

Satisfactory Academic Progress

Undergraduate students enrolled for twelve (12) credits are considered to be full-time. Six (6) to eight (8) credits are considered half-time. Nine (9) to eleven (11) credits are considered to be three-quarter time.

The following will govern the monitoring of undergraduate students for Satisfactory Academic Progress for Title IV financial assistance.

Good Standing

A student who does not satisfy either QUANTITATIVE or QUALITATIVE standards will be placed on financial aid probation. The status of a student on financial aid probation will be reviewed each semester (fall, spring, summer) to determine if the probation may be lifted.

A student who is placed on financial aid probation may be continued on probation for the next two semesters for which the student is enrolled at YCP. (Summer and fall or fall and spring or spring and summer.) A student on financial aid probation who does not return to Good Academic Standing within two semesters (see item above) will have all financial aid terminated.

A student may qualify for reinstatement by enrolling in summer sessions or fall or spring semesters (without financial aid) and raising the quantitative and/or qualitative record(s) to the required standard. (See “Good Standing” above.) By formal appeal through the Office of the Dean of Administrative Services, an extension of one semester is granted in exceptional and extenuating circumstances.

All students must complete their degree program within an established time frame. Since enrollment status may vary from semester to semester, the time frame is measured in terms of credits attempted at York College.

Federal Financial Assistance will terminate at the end of the following time frames: