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Spring on the York College campus

Tuition Exchange Program

York College participates in two exchange programs, The Tuition Exchange, Inc. (TE, Inc.) and the Council for Independent Colleges Tuition Exchange Program (CIC-TEP). York Country Day School also participates in the CIC-TEP. (Note: York College cannot make arrangements with schools that are not a member of either program, for example, Pennsylvania State University.)

Please note that your dependent must apply for admission to the participating school prior to applying for an exchange scholarship. You cannot just randomly shop around for available scholarships.

Tuition Exchange information

  • Tuition Exchange, Inc.

    Tuition Exchange, Inc.

    The Tuition Exchange, Inc. (TE, Inc.), open to dependent children of YCP faculty and staff with at least 3 years (6 semesters) of full-time employment, is the larger of the two programs with 640+ member institutions. Unfortunately, the scholarship decision criteria applied by each school tend to differ and they are not published. Often it’s first-come, first-served. Competition for the scholarships can be intense although there is an incentive to offer numerous scholarships due to the program’s import/export balance requirement. For example, YCP’s ability to send (export) our employees’ children to other schools may be restricted if we are unable to attract (import) the children of employees from other member colleges. We currently run an acceptable balance and do not expect to receive any restrictions from TE, Inc.

    Contrary to popular belief, we do not have to import a student from a particular school in order to send a student to that school. Our import/export balance is based upon program activity as a whole, so your child may apply to any member school. The annual dollar value of the annual TE, Inc., scholarship varies. Most TE scholarships cover full tuition, but not special fees, course overloads, or room and board charges. For 2016-2017, institutions that charge more than $34,000 for tuition are permitted to award less than their full tuition, but not less than $34,000.

    Colleges that charge less than $34,000 for tuition are encouraged (but not required) to increase the monetary value of the TE Inc. scholarship by including other charges (like fees or room and board) in their awards.

  • CIC-TEP

    Council for Independent Colleges - Tuition Exchange Program

    The Council for Independent Colleges - Tuition Exchange Program (CIC-TEP), open to dependent children of YCP and YCDS employees in the fall following the start of their full-time employment, typically includes smaller private schools that might experience difficulty meeting the requirements of an import/export balance program.

    As a result, the CIC-TEP Program works differently. Participating institutions are required to award a minimum of three CIC-TEP scholarships for full tuition (no $ limit) each academic year to incoming students. No limits are placed upon the total number of students we may export under this program.

  • Tuition Exchange rules

    Tuition exchange rules for full-time YCP/YCDS employees

    1. Full-time YCP employees are eligible to apply for the TE, Inc. program on behalf of their dependent children for the fall semester following six continuous semesters of full-time employment for faculty, or 36 continuous months of full-time employment for administration and staff personnel.

    2. Full-time YCP and YCDS employees are eligible to apply for the CIC-TEP program on behalf of their dependent children for the fall semester following the start of full-time employment.

    3. TE, Inc. and CIC-TEP scholarship applications may not be sent to the desired school(s) until the dependent has applied for admission to the member school. First-time scholarship applicants are encouraged to ask the tuition exchange liaison to process the application as soon as the admissions application has been sent, however some restrictions may apply as noted in item 4 below.

    4. The exchange scholarship may not be available to otherwise eligible employees for several reasons, including the following:

    A. YCP must import students from other participating institutions to earn the right to export dependents to other Tuition Exchange, Inc. schools. Each year, the number of students YCP is allowed to export, is determined by the Tuition Exchange, Inc. based upon our import credits. We are informed of any restrictions by early October for the following academic year. Therefore any scholarship applications processed prior to the receipt of that information might be withdrawn. We are not limited in the number of applicants for CIC scholarships.

    B. Students might not meet admission requirements at the chosen institution. Scholarship application and college admission application are two distinct processes. Some schools also place conditions upon renewal of existing applications, like a minimum acceptable grade point average.

    C. Many schools place their own limits on the number of TE, Inc. scholarships they offer each year. CIC Program participants typically only offer three new scholarships each year. Students who choose to attend a school even though the quota has been filled are encouraged to reapply for a scholarship the next year.

    5. Each dependent is eligible for a maximum total of four years (8 semesters) worth of scholarships. Each initial scholarship award is for a two-year period. However, you must renew the scholarship each year to reconfirm employment and eligibility. If (under the TE., Inc. program) sufficient export credits are available, a third year of eligibility will be added during your first year renewal, and a fourth year of eligibility will be added during your second year renewal. The two-year time frame is used to ensure that the maximum number of employees can participate in this program during periods when we have an export restriction placed upon us. If no restrictions are imposed, then the third and fourth years of eligibility should be approved.

    6. If the number of YCP Tuition Exchange, Inc. program applicants exceeds the number of allowed exports in any year, eligibility will be determined according to the following criteria:

    A. Employee seniority by the date of the beginning of the continuous full-time employment period.

    B. Random selection in the event two applicants began employment on the same date.

  • Apply

    Apply for Tuition Exchange

    Email the completed Tuition Exchange Application to Richard Osborn, tuition exchange liaison, at rosborn@ycp.edu.

Tuition Exchange FAQ

  • When do I apply on my child’s behalf?

    Start in the fall of his or her senior year of high school, as soon as the admissions application has been sent.

  • How do I apply?

    Click the link for the Tuition Exchange Application and save the file on your drive renaming it as lastname_firstname_year_teapp.doc

    Complete the form and email it to rosborn@ycp.edu

  • What happens next?

    The TE Liaison will use your application form to create a formal application to be sent to the other school’s liaison. Then we wait while the other school’s liaison processes the form according to their rules and procedures.

    The application form uses the expression, “qualifying child per IRS rules”.  What does this mean?

    According to the IRS…

    In general, to be a taxpayer’s qualifying child, a person must satisfy four tests:

    • Relationship — the taxpayer’s child or stepchild (whether by blood or adoption), foster child, sibling or stepsibling, or a descendant of one of these.

    • Residence — has the same principal residence as the taxpayer for more than half the tax year. Exceptions apply, in certain cases, for children of divorced or separated parents, kidnapped children, temporary absences, and for children who were born or died during the year.

    • Age — must be under the age of 19 at the end of the tax year, or under the age of 24 if a full-time student for at least five months of the year, or be permanently and totally disabled at any time during the year.

    • Support — did not provide more than one-half of his/her own support for the year.

  • Does my child have to already be accepted to the college before applying for a TE Scholarship?

    No, he or she must have applied for admission before we send the scholarship app, but does not need to have been accepted yet.

  • Is there an application deadline?

    Possibly. CIC-TEP uses April 1 as the suggested deadline.

    TE, INC. schools list their deadlines and acceptance rates here: http://www.tuitionexchange.org/vnews/display.v/SEC/Families|School%20Search

  • Can my child apply for scholarships in both programs?

    If you are a qualified YCP employee your dependent may apply for both TE, Inc. & CIC-TEP Scholarships. If you are a qualified YCDS employee your dependent may only apply for CIC-TEP Scholarships.

  • Why is there a three year waiting period before allowing full-time YCP employees to participate in the TE, Inc. program?

    It is due to the import/export student balance requirement TE, Inc. imposes. Without the waiting period, we would probably run out of spots and have to limit the number of scholarships.

  • Is there a limit to the number of exchange schools to which my child can apply?

    No. The only limit is your ability to pay multiple admission application fees.

  • Is there a fee for applying for an exchange scholarship?

    There is no fee to the applicant. YCP pays member dues and/or fees per applicant but no cost is passed along to you... yet.

  • My kid can't make up his/her mind or is REALLY procrastinating when it comes to filling out admission apps. Can I send you the name of one or two schools and later add more schools?

    You can do that, however it is MUCH EASIER for the liaison to submit ALL of your scholarship applications at one time, therefore you can list all the schools on your TE app at once with anticipated mailing dates for admission apps if the app has not been completed yet.

  • We listed a college on your form, but now my child has decided not to apply there. No harm, no foul, right?

    As soon as your child decides not to apply to a previously listed school, please inform the liaison so the scholarship app can be withdrawn. This prevents the other school from having to track your child’s app as an active file.

  • My kid doesn't like any of the 600+ member schools and insists upon attending a non-member school. Can you negotiate a scholarship for her?

    No. We are limited to the member schools only.

  • Is the exchange scholarship guaranteed for all four years?

    Normally the scholarships automatically roll over from one year to the next. There are exceptions to that rule, see next QUESTION, and you must reapply each year to confirm continued eligibility as an employee.

  • Can my child's scholarship be taken away?

    Yes. If you end your full-time employment (for reasons other than retirement or death) with YCP or YCDS, the scholarship will be revoked at the start of the next semester. If your child gets into academic trouble or drops to part-time status, the scholarship may be revoked. If your child pursues a program not covered by the exchange, like study abroad, the scholarship may be revoked or put on hold.

  • Does the scholarship value change?

    CIC-TEP Scholarships always cover full-tuition even when tuition is raised. TE, Inc. Scholarships typically increase each year; in recent years they increased by $500 per year.

  • What criteria are used to determine if my child will receive a scholarship offer?

    The criteria vary from school to school and they are not typically published. Some schools base their offers on grades, others use a first-come/first-served rule, still others offer to everyone who qualifies for admission.

  • Does YCP actually send the tuition payment to my child’s school?

    No. CIC-TEP and TE, INC. scholarships are basically courtesy tuition waivers. No real money changes hands, and the scholarships are typically unfunded. The only costs to YCP are annual membership fees and  small participation fee per student.

  • If my child is awarded an exchange scholarship, I don't have to fill out all of those annoying grant forms and such, right?

    Wrong. Each school is different but you will probably still need to fill out all of the financial aid forms. Exchange scholarships are not funded, and therefore other grants may be used to offset a portion of the scholarship.

  • My child received other scholarship offers in addition to TE. Can we apply them to other expenses like room, board, books?

    The answer is "maybe"... you will need to check with the other school's financial aid office. Typically, other grants are not added on top of the exchange scholarship, but instead are used to offset a portion of the cost of the exchange scholarship.

  • Is this exchange scholarship taxable?

    According to the IRS:

    Topic 421 - Scholarship and Fellowship Grants

    A scholarship is generally an amount paid or allowed to a student at an educational institution for the purpose of study. A fellowship is generally an amount paid to an individual for the purpose of research.

    If you receive a scholarship or fellowship grant, all or part of the amounts you receive may be tax-free.

    Qualified scholarship and fellowship grants are treated as tax-free amounts if the following conditions are met:

    • You are a candidate for a degree at an educational institution that maintains a regular faculty and curriculum and normally has a regularly enrolled body of students in attendance at the place where it carries on its educational activities; and
    • Amounts you receive as a scholarship or fellowship grant are used for tuition and fees required for enrollment or attendance at the educational institution, or for fees, books, supplies, and equipment required for courses at the educational institution.

    You must include in gross income amounts used for incidental expenses, such as room and board, travel, and optional equipment, and generally amounts received as payments for teaching, research, or other services required as a condition for receiving the scholarship or fellowship grant. Also you must include in income any part of the scholarship or fellowship that represents payments for services. Generally when reporting scholarship income on your tax return, you will include the amounts on the same line as “Wages, salaries, tips, etc.” Review the instructions of your tax form to determine how to report any income from scholarships.

    However, you do not need to include in gross income any amounts you receive for services that are required by the National Health Service Corps Scholarship Program or the Armed Forces Health Professions Scholarship and Financial Assistance Program.

    If any part of your scholarship or fellowship grant is taxable, you may have to make estimated tax payments. For more information refer to Publication 970Tax Benefits for Education.

  • Can my spouse or I apply for an exchange scholarship?

    No, York College of PA limits the program to dependent children (IRS definition) only.

  • My child wants to study abroad. Can an exchange scholarship be used for that?

    Maybe... we have to ask the school being attended.

  • My child wants to attend grad school. Can an exchange scholarship be used for that?

    There are some member schools who allow use for grad school but they are few in number. Your child can only use the exchange for a maximum of 8 full-time semesters of study and only while legally listed as your dependent.

  • I have 12 kids. Can all of my children use the exchange program?

    Yes, as long as our program status is still good. Their scholarships can even overlap. However, they might not all receive scholarships at the same school.

  • I'm divorced and share custody. Can my child use the exchange?

    Possibly. If the child is your biological child or if you declare the child on your taxes as a dependent, you qualify.

  • I recently remarried. Is my new spouse's child eligible?

    Possibly. If you declare the child on your taxes as a dependent, you qualify.

  • I plan to retire before my child enters college. Is my child eligible for the exchange?

    Yes, as long as you officially retire with at least 20 years (40 semesters) of full-time service to the college.