What are academic honors? When is a student eligible for such honors?
- Academic honors are the college’s response to and recognition of outstanding student academic achievement. The Dean of Academic Affairs publishes the Dean’s List at the end of each semester for students who are taking a minimum of 12 credits that semester (excluding optional Pass-Fail courses) and whose semester grade point average is 3.5 or higher.
- For honors at graduation, the student’s entire academic college record is considered including all course work completed at York College and at any other colleges. Transfer students must have completed a minimum of 60 credit hours of academic work at York College to be considered for honors at graduation. The following honors are awarded on the basis of the cumulative grade point average.
- SUMMA CUM LAUDE: Cumulative GPA of 3.90 or above
- MAGNA CUM LAUDE: Cumulative GPA of 3.70-3.89
- CUM LAUDE: Cumulative GPA of 3.50-3.69
Under what circumstances can a student request a grade of “Incomplete” in a course?
- When extended illness and extenuating circumstances delay completion of course requirements within the published semester time frame, a student enrolled in the course may request a grade of “Incomplete” from the professor for that course. The student must be in good standing in the course and it must be reasonable that the work can be completed within 60 days.
- It is the student's responsibility to contact the instructor and make all the arrangements for completion of the course within 60 days from the last day of the semester.
- It is the instructor’s responsibility to provide correct contact information and be available for the student when the work is ready for submission.
- The instructor will submit the “Incomplete” grade with the official online grade report at the end of the course with the other students’ grades.
- If the course work is not completed and the instructor has not changed the grade within 60 days from the last day of the semester, the incomplete grade will automatically be changed to a “0” for the course by the Records Office. There are no extensions beyond the Incomplete deadline.
How does a student officially withdraw from the College?
- When circumstances arise that a full-time student must withdraw from the College, he/she must contact the Student Affairs Office to request complete withdrawal from all courses. Students who are part-time should consult the Registrar’s Office for a complete withdrawal.
- A student who officially withdraws from the College receives grades of “W” for all registered courses on their transcript and a notation of “Official Withdrawal” for the semester. A student who stops attending class without completing an official withdrawal will receive “0’s” in all registered courses. A student who withdraws must still meet all financial obligations.
How does a student officially withdraw from a course?
- The college withdrawal policy states that a student who wishes to withdraw from a course must do so BY THE WITHDRAWAL DEADLINE (the ninth Friday of each semester) in order to avoid a grade penalty. Students must complete a “Records and Registrar’s Office Change Form” and return it to the Records by the withdrawal date. Failure to attend class or merely giving notice to the course instructor does not constitute an official course withdrawal. The student must meet all college financial obligations.
What summer school sessions are available to students?
- At York College, summer sessions are offered for thirteen weeks throughout the summer beginning with a three-week “mini-mester” session, followed by two five-week sessions of both day and evening classes (Summer I and Summer II). There is also a Special Session that spans the entire thirteen weeks of the summer and accommodates internships, co-ops and other special studies.
How does a student drop or add a course?
- During the first week of classes each semester, a student may either drop or add a course without penalty. No faculty signature is necessary for dropping or adding a course. There is no fee involved. First semester students must complete a “Records and Registrar’s Office Change Form” in the Registrar’s Office, while students in their second semester or beyond may complete the aforementioned form or modify their schedule online through YCPweb. Courses dropped during this period will not show on the transcript. No courses may be added after the first week.
- A student may withdraw from a course after the Drop/Add period and until the ninth Friday of the semester without a grade penalty by completing the same form and submitting it to the Records Office. In this case, the course WILL be listed on the transcript as notation of W (for withdrawal). When eligible, tuition refunds are contingent upon the time at which a student officially withdraws from the course(s). Giving notice to the professor or failing to attend class does NOT constitute a course withdrawal. Students are encouraged to withdraw from a course when they are in academic difficulty and at risk of earning a low grade point average for the semester. After the final withdrawal date, students may NOT withdraw from a course.
What are the procedures for taking course work at other institutions?
- For new students, the Registrar’s Office evaluates previously completed course work taken at other institutions that may transfer to York College.
- Current students who wish to take course work at another institution must submit a “Request for Off-Campus Study Approval” form (available in each academic departmental and administrative office) PRIOR to beginning the course work. This form must be signed by the student’s academic advisor or department chair and approved by the Registrar. Students should be reminded that a course taken at YCP cannot be repeated at another institution for transfer. Course work at other colleges with a “C” or higher is transferred to York College as credit only; grades do not transfer. Although grades for transfer courses are not calculated into the GPA, they are considered for graduation honors. In addition, the college residency policy requires that the final 30 credit hours of the degree requirements be completed as course work at York College. Therefore, no courses can be transferred in the final 30 credits.
When and how should a student appeal an academic action?
- The Undergraduate Catalog clearly states the academic policies and procedures approved by the faculty and administration of York College under the Middle States Accreditation Association. It is the student’s responsibility to be familiar with and to abide by these policies. A student has the right to appeal college policy when rare and extenuating circumstances occur. Such appeals must be made in writing to the Student Welfare Committee through the Office of Academic Affairs. The student’s letter should provide clear and specific reasons for the appeal.
What constitutes a violation of the academic integrity policy?
- A violation of the academic integrity policy refers to actions such as, but not limited to, cheating, fabricating research, falsifying academic documents, plagiarism or other activities where intentional OR unintentional borrowing of material beyond a body of common knowledge occurs without acknowledgment of the source. The college considers such dishonesty a serious offense in the academic community and will not tolerate it. Should a student breech this expectation of academic integrity, they will receive written notification from the faculty member. Within 10 days of the written notification, the faculty member must forward copies of the documentation to the Dean of Academic Affairs and the department chair. If the incident is the first offense, the faculty member may determine the sanction up to and including a grade of “0” for the course. Students are not permitted to withdraw from a course in which they have been accused of academic dishonesty.
- In a first offense, students who believe they have been unjustly charged or sanctioned must discuss the situation with the faculty member and have 10 days thereafter to submit an appeal to the Student Welfare Committee through the Dean of Academic Affairs. In a first offense, the faculty member may request the Student Welfare Committee to conduct a hearing.
- If the Dean of Academic Affairs determines that it is not the student’s first offense, the Dean will provide written notification to the student, the faculty member, and the department chair. The Student Welfare Committee will automatically review the charge and decide on the appropriate sanction, which will involve academic suspension or dismissal from the College. Students who believe the committee has unjustly sanctioned them may submit a written appeal to the Dean of Academic Affairs within 72 hours of the written notification of the Student Welfare Committee’s sanction.
- Students are personally accountable at all times for academic integrity and must master documentation and apply it accurately and conscientiously when using borrowed material. Students should consult their professors and/or the Writing Specialists of the Center for Teaching and Learning for proper documentation procedures to avoid plagiarism.
What are academic probation, suspension, and dismissal?
- Academic probation and suspension are academic actions enacted by the Dean of Academic Affairs in response to a student’s unsatisfactory academic performance. The academic performance of all students is subject to review at the end of each semester to determine if students in academic difficulty should be permitted to continue on probation, or be suspended from full-time study.
- Students’ academic work will be considered unsatisfactory whenever their cumulative GPA is less than 2.0; as a result, they will be placed on academic probation. The academic performance of all students, full-and part-time, will be reviewed against this standard at the conclusion of each semester to determine whether students in academic difficulty should be allowed to continue on probation, be suspended for one year, or be dismissed from the College.
- For students whose cumulative GPA is less than 2.0, the following actions will occur:
- A student who has attempted a total of at least 12 credit hours at York College and whose cumulative GPA is less than 2.0 will be placed on academic probation.
- A student placed on academic probation will have two semesters to raise the cumulative GPA to meet the academic standard.
- A student placed on academic probation who earns a cumulative 2.0 GPA will be placed on good academic standing.
- Any student who does not achieve a 2.0 cumulative GPA following two semesters on probation will be placed on academic suspension for one year.
- Academic Probation: Students placed on academic probation may continue their enrollment at the College, but will be limited to a maximum of 13 credit hours while on probation and will be required to participate in an academic support program. If the student attains a cumulative GPA of 2.0, the student will be returned to good academic standing. Students who fail to meet the standard within two semesters will be placed on academic suspension.
- Academic Suspension: Students placed on academic suspension are prohibited from enrolling in any course at York College for one full year. In order to resume enrollment at York College, academically suspended students must apply for readmission to the College. Students who are readmitted will be on academic probation with a maximum of 13 credits and will be required to participate in an academic support program. Readmitted students will have two semesters to attain a 2.0 GPA. Students who do not attain a cumulative 2.0 GPA within two semesters will be dismissed from the College.
- Academic Dismissal: A student who is academically suspended for a second time is considered academically dismissed. Students dismissed from the College are eligible to transfer their credits to another college or university to complete a degree, but they are no longer permitted to enroll in courses at York College. A student subject to academic action may initiate the academic appeal process by written petition to the Student Welfare Committee. The student may also appear before the Committee to present his/her case in person. Appeal hearings are held for one day at the end of each semester; the decision of the Student Welfare Committee is final. See the college catalog for further details.
- STUDENTS IN ACADEMIC RISK SHOULD BE WELL INFORMED OF COLLEGE POLICY RELATED TO THE PROCESS AND PROCEDURES FOR ACADEMIC PROBATION AND SUSPENSION AS OUTLINED IN THE COLLEGE CATALOG. ALL ACADEMIC ACTIONS REMAIN ON THE STUDENT’S PERMANENT RECORD.
What are warning grades and when are they given?
- Students receive a warning grade from a faculty member when their course grade at mid-semester is unsatisfactory (below a “2.0”). Warning grades are usually issued by the seventh Friday of the semester. A warning grade serves to inform the student of deficient academic work which may result in serious academic action at the end of the semester unless performance is improved. In addition to notifying the student of his/her unsatisfactory work, the faculty member is required to report warning grades online by the deadline published each semester. Students with warning grades should talk with the course instructor and set specific goals for working to improve the grade. Parents of financially dependent students will receive notification of the warning grades.
- All academic advisors receive a list of their advisees who have received warning grades at mid-semester and the specific course for which a warning grade has been issued. Academic advisors are strongly encouraged to contact these students to discuss the urgency of improving their academic work in the final weeks of the semester and the option of withdrawal to avoid a grade penalty. Students should seek the counsel of their academic advisor in deciding a course of action after receiving a warning grade.
When should a student repeat courses?
- Students are permitted to repeat a course at York College and are strongly encouraged to do so when a grade is low enough to affect their cumulative GPA and place them on academic probation or suspension. When a course is repeated at York College, the quality points earned in the higher grade will be calculated into the cumulative GPA. Students must be aware that both grades appear on their permanent transcript even though the higher grade is calculated into the GPA. In addition, any course repeated at another institution will NOT transfer to York College.
When should a student visit the Registrar’s Office?
- The Registrar’s Office oversees the scheduling of classes and registration of students for all classes. During the advising period, students should make an appointment with their academic advisor to discuss course selection. The student then registers on-line for courses at his/her designated time via the Student Scheduling Timetable through My YCP or in the Registrar’s Office. Students should contact the Registrar’s Office to obtain worksheets for academic majors, course overload forms, approval forms to take courses at other institutions, and any matter pertaining to scheduling. Worksheets are also available in the Academic Advising Center and on the Registrar’s Office website.