MyYCP Announcements
The Information Technology department is pleased to announce a mass email capability for senior administrators and department chairs. MyYCP was previously limited to only posting your announcements on the MyYCP Announcement Channel that shows up on the main portal page. While this captures many in our college audience, we have had requests to allow these announcements to also be emailed to targeted groups such as juniors, seniors, FT faculty, administrators, staff, etc. While this constitutes a form of mass spam email, it could provide a valuable communication tool for senior administrators and department chairs for occasional use.The policy on using this function is as follows: only those having portal "Admin" privileges may send mass emails. Specifically, this includes senior administrators at YCP, department chairs, administrative assistants of department chairs and Career Services. If you currently can post portal announcements, you have mass emailing privileges.
The Information Technology department will monitor the portal and the email system to assure that the function is not abused. We expect the function to be used sparingly, as it can overwhelm the email server. We ask that no single administrator allow more than 2 mass emails per month allowed to be sent and that an absolute peak number of recipients be no more than 10,000 per month. It would be advisable to use the email function to remind students to look at the announcements at my.ycp.edu rather than send every message over the email. Remember, you have the option to send your message by email, by posting on the channel announcement or both. Attachments are not allowed but links are allowed in the email, so you may elect to post a message on your personal webpage or departmental page and send the link with the posted message.
Here are the usage instructions:
- Go to my.ycp.edu
- Click "Admin" (upper right)
- Click "Web Applications" (upper left)
- Click "Targeted Announcement" (upper left)
- Click "Personal"
- Click "New Announcement"
- Fill in the "Title of the Announcement" and "Who the Announcement is From"
- Fill in "Announcement Text" (Remember to add any links)
- Click "Email" OR "Announcement Channel" or both
- Click "Build Attributes"
- Click “Log to File”
- Click "Imported Groups"
- Highlight desired Groups and move to right-hand box
- Click "OK SEND"